South Metropolitan Scouts ::

Activity Notification

Whilst the filling out of these forms can seem like a pain at times, we owe it to the youth members in our care to ensure that the activity is safe. It is easy to say that nothing will go wrong or that the forms do not apply to this activity but the unexpected does and has happened.

At the very least activity notification is a process of reporting which can improve your Scouting. Improved information can reduce insurance premiums or result in greater resources being applied to an activity area.

By sending notification to the LAC (Local Area Coordinator), these local experts may be able to advise of problems with your plan like track closures, new developments, fire reduction exercises or the bikie gang reunion at your chosen camp ground. The Region office can provide contact information for LACs.

Activity notification applies to most activities outside the Scout Hall from Patrol Leader to the Chief Commissioner.

The Branch Activity Notification Procedure has four key objectives:

1. Communication of activity information to parents.

2. Provision of a reliable and effective mechanism for rescue/assistance, if required.

3. Supply of timely and adequate information to: a) Scout authorities, b) Police and other rescue authorities.

4. Support for Activity Leaders, including access to local information and reminders of policies, procedures and other requirements.

To achieve these objectives there are three forms (or parts) to record and distribute information which are available on the NSW Branch Site. Click here to download a copy.

Application

Content

Copies to

Part 1 - Parent Advice

Applies to most activities, which do not occur at the Scout Hall. Parents have a legitimate concern for their children’s welfare and must be provided with adequate information about all activities.

This form provides key contacts in case parents have concerns. Direct contact between parents and the police/media is undesirable but will occur if parents do not have a reliable “Scout” contact point.

The upper section of the form becomes a parent reference document showing information about start and finish times, locations, cost and contact details.

The lower section, which is signed and returned by the parents, contains the parents contact details and the youth member’s medical information.

The form is given to Parents or Guardians who must then return the “lower half” permission section to the Activity Leader before the youth member can participate

Part 2 - Activity and Rescue Information

Also applies to all outdoor overnight activities and all air, alpine, bushwalking, rock related or water activities as well as any other potentially dangerous activities

information on the route and potential escape routes, which might assist a party providing assistance finding your group. and some check list items which serve as reminders to the Activity Leader.

Home Leader

Zone Activity Coordinator

Group Leader

District Commissioner

Local Authority eg

Police or NPWS where appropriate

Part 3 – Overdue Parties Procedures

Information on the roles of various parties in the event that a party is overdue.

Activity Leader

Home Leader

The Local Activity Coordinators for South Metropolitan Region are:

Bushwalking

Octavia Barrington

Ph: 9524 2443

Fax: 9525 0898

Email: bushwalking_zac@southmetscouts.com

Address: 17 Turriel Point Road, Lilli Pilli 2229

Rock Related Activities

Keith Gallard

Ph: (02) 9584 2374

Mobile: 0407 950 012

Email: the_lounge@bigpond.com

Address: 741 Forest Rd, Peakhurst NSW 2210

Water Activities

Brett Von Holdt

Email: brett@7squares.com

Fax: 02 9580 6286

Address: C/O South Metropolitan Regional HQ

1 Carrington Av, Hurstville NSW 2220